Hotel › Room diary

Room diary and occupancy

A diary that shows every room against every night answers the three daily questions: who arrives, who leaves, and what is free.

How nights are counted

A night belongs to the day you sleep in. A stay from 14 to 16 November has two nights, the 14th and the 15th; the room is free again on the 16th. A stay that checks in and out on the same day counts as one night.

Double booking

When you save a stay, the maker looks at every other booked or in-house stay of your hotel. If the same room is held for any of those nights, you see a warning with the guest and dates and are asked before saving. Cancelled stays hold no room.

The diary

Room diary shows 7, 14 or 30 days from any date. Tap a coloured cell to open that stay. Rooms that appear only on stays but are not in your room list are shown at the bottom, marked "not in list".

Today

Today lists arrivals (booked, check-in today), guests in the house, departures today, and a line such as "5 of 8 rooms occupied tonight (63%)". A separate list shows stays that need attention: still in the house after the planned check-out day, or booked but not checked in after their check-in day.

Cancelling

Set the stay status to Cancelled. It leaves the diary and the books; the record stays in your saved stays.